- visit our website at https://womeninblockchaintalks.com/ (“our website”);
- post content in the community forum section of our website; or
- interact with us in any other way as a customer, supplier or business contact.
- Data controller
Women in Blockchain Talks Ltd (company number 13119711) is the controller and responsible for your personal data. Our registered office is at:
35b Stockfield Road
Our contact details of can be found in section 12 (at the end of this Privacy & Cookies Policy). Please refer to section 12 if you have any questions or complaints.
- Categories of data we are processing
We set out below (in this section 2) the personal data we process when you interact with our website or otherwise with us in connection with any business contact or post content in the community forum section (or use other functions of our website).
- Interacting with our website: Processing of access data relating to the visit of our website
As you interact with our website, or otherwise with us in connection with any business contact, we store access data such as date and time of your visit, the website from which you visit us, your browser’s type and language settings, the pages you visit on our website, the amount of data transferred and the requesting provider.
- Interacting with us
When creating a customer account, subscribing to our newsletter, posting content on our website, or contacting us or interacting with us in connection with any business contact, we process the data provided to us by you. The relevant data input form will usually indicate the type of data involved. In particular, we may collect, store and transfer the following personal data:
- Identity Data such as first name, maiden name, last name, username or similar identifier, title, date of birth, gender or social media identifier
- Contact details such as your e-mail address, postal address, and your telephone number;
- Technical Data such as internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access our website;
- Profile Data such as your username and password, profile photos, any content you create or upload such as; ratings, opinion reviews, comments, photos, videos, questions, answers to questions and business, institution or university name. Profile Data also includes the personal data of other people where you reference them, for example if you post a response which references another user;
- Usage Data such as information about how you use our website, products and services such as the pages you view and the date and time of your visits to our website;
- Marketing and Communications Data such as your marketing preferences in receiving marketing from us and our third parties and your communication preferences;
- Business Contact Data such as personal data of individuals (e.g. staff) connected to our current, potential and former commercial customers and partners and covers information such as first name, maiden name, last name, telephone number, email address and the role/title of job and any other personal data collected due to our relationship with our current, potential and former commercial customers and partners (such as opinions).
Special Categories of Personal Data includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health (such as whether you have a disability), genetic and biometric data, and information about criminal convictions and offences.
If you fail to provide personal data
- Interacting us: Data that we receive about you from third parties
As you interact with our website, or otherwise with us in connection with any business contact, to the extent necessary for us and where permissible under applicable data protection laws, we may collect data about you from third parties and various public sources as set out below:
- Technical Data from the following parties:
- analytics providers such as Google;
- advertising networks [such as [NAME] based [inside OR outside] the UK]; and
- search information providers [such as [NAME] based [inside OR outside] the UK].
- Identity and Contact Data from data brokers or aggregators [such as [NAME] based [inside OR outside] the UK].
- Identity and Contact Data from publicly available sources such as Social Media accounts including LinkedIn, Facebook and Instagram.
- [ANY OTHER WAYS YOU COLLECT PERSONAL DATA USING THIRD PARTY OR PUBLICALLY AVILABLE SOURCES].
- Interacting with our website: Cookies
A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer if you agree. Cookies contain information that is transferred to your computer’s hard drive.
Some of the cookies we use are deleted after the end of the respective browser session, i.e., after the user closes the browser (“session cookies”). Other cookies will remain on the user’s device and enable us to recognise the browser upon the user’s next site access (“persistent cookies”).
We use the following cookies:
- Strictly necessary cookies. These are cookies that are required for the operation of our website. They include, for example, cookies that enable you to log into secure areas of our website, use a shopping cart or make use of e-billing services.
- Analytical or performance cookies. These allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.
- Functionality cookies. These are used to recognise you when you return to our website. This enables us to personalise our content for you, greet you by name and remember your preferences (for example, your choice of language or region).
- Targeting cookies. These cookies record your visit to our website, the pages you have visited and the links you have followed. We will use this information to make our website and the advertising displayed on it more relevant to your interests.
- Email newsletters related cookies. This site offers newsletter or email subscription services and cookies may be used to remember if you are already registered and whether to show certain notifications which might only be valid to subscribed/unsubscribed users
- Forms related cookies. When you submit data to through a form such as those found on contact pages or comment forms cookies may be set to remember your user details for future correspondence.
- Social media buttons and/or plugins. We use these on our website to allow you to connect with your social network in various ways. For these to work, the following social media sites including; Facebook, Google, Linkedin, Instagram, TikTok, and Twitter will set cookies through our site which may be used to enhance your profile on their site or contribute to the data they hold for purposes outlined in their privacy policies.
You can find more information about the individual cookies we use and the purposes for which we use them in the table below:
|Cookie TitleCookie Name||Purpose[DESCRIPTION OF THE PURPOSE FOR WHICH THE COOKIE IS USED AND ITS DURATION]||More information|
You may manage, disable and remove cookies from your computer using the following methods:
(1) Modify your browser settings:
- Please follow the instructions provided by your browser to manage, disable or remove cookies.
- Please be careful in making your choices. By blocking the receipt of all cookies indiscriminately, including the technical ones, without providing a specific exception for the website, you may no longer able to surf the website or to benefit, in whole or in part, from its functionalities. Furthermore, removing the technical cookies could remove the preferences set up by using the website so that you could no longer find products or services you expect to see.
(2) Use our interactive banner:
- In order to disable first party profiling cookies and/or identifiers (i.e., those cookies that we directly install), you can simply edit your preferences using the interactive banner that is displayed on our website homepage. Your choice to disable the use of these cookies will not have any consequences on your ability to surf the website or use its functionalities. You may reinstate cookie functionality at any time.
In order to disable the third parties cookies or identifiers, please see the privacy policies of those third parties.
- Legal basis for data processing
At all times we process your data in accordance with the relevant legislation and only to the extent permitted by an applicable legal provision. Depending on the respective purpose of the data processing, the processing of your data may be based on the following legal principles:
- Consent: We only process certain data if you have given us your express and voluntary consent to do so. You may revoke your consent at any time with effect for the future.
- Performance of a contract or pre-contractual measures: We process certain data where this is necessary for the performance of a contract or in order to take steps at your request prior to entering into a contract (e.g., when you make an enquiry about one of our services).
- Compliance with legal obligations: We need to process some of your data for compliance with our own legal obligations, for example to comply with tax obligations.
- Protection of vital interests: We process certain data in cases where processing is necessary to protect the vital interests of you or of another natural person.
- Protection of legitimate interests: We process certain data in cases where processing is necessary to protect legitimate interests pursued by us or by a third party, except where such interests are overridden by your interests which require protection of data.
- Purposes of the data processing
4.1 Interacting with us:
As you interact with our website, or otherwise with us in connection with any business contact, we process your data for the following purposes:
|Purpose/Activity||Type of data||Lawful basis for processing including basis of legitimate interest|
|To register you as a new user||(a) Identity (b) Contact||Performance of a contract with you|
|To provide access to our content and services||(a) Identity(b) Contact(c) Marketing and Communications||(a) Performance of a contract with you(b) Necessary for our legitimate interests (to operate our business)|
|To manage your account on our website which includes:Changing your password or usernameChanging your contact detailsDeleting your account with us||(a) Identity (b) Contact (c) Profile (d) Marketing and Communications||(a) Performance of a contract with you (b) Necessary to comply with a legal obligation(c) Necessary for our legitimate interests – to keep our records updated and to study how you use our products/services|
|To enable you to create and upload content on our website.||(a) Identity (b) Contact (c) Profile (d) Usage (e) Marketing and Communications||(a) Performance of a contract with you (b) Necessary for our legitimate interests – to study how users use our services, to develop them and grow our business(b) Necessary for our legitimate interests – when a user uploads personal data of another person we process this personal data as part of supplying our services to users(c) Where you upload or create content which contains Special Categories of personal data, we rely on your consent. You provide your consent when you upload or create this type of content.|
|To answer any query you submit via our website or by email, post or telephone||(a) Identity Data(b) Contact Data||To enable us to pursue our legitimate interests to respond to the query you have submitted|
|To manage our business relationship with potential and current commercial customers and partners including:(a) Engaging with business partners including providing services to them or receiving goods or services from them(b) Providing and marketing our services(c) Dealing with enquiries and complaints||(a) Business Contact(b) Usage (c) Marketing and Communications||(a) Necessary for our legitimate interests in order for us to promote our business and to comply with any contract which we enter into with a business, institute or university you are affiliated with and to keep our records updated and to study how our products/services are used(b) We will gain consent for direct electronic marketing that we may from time to time wish to deliver to you when required under law. Otherwise we shall provide advertising and marketing to you based on the legitimate interest of us promoting our business|
|To interact with you through our social media channels (such as Facebook)||(a) Identity(b) Contact (C) Profile(d) any other data you provide via social media including social media identifiers||(a) Necessary for our legitimate interests in order for us to promote our business and for us to communicate with you|
|To deliver direct electronic marketing to our users and website visitors||(a) Identity (b) Contact (c) Profile (d) Marketing and Communications||We will always gain consent for direct electronic marketing that we may from time to time wish to deliver to you|
|To administer and protect our business and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data)||(a) Identity(b) Contact(c) Technical||(a) Necessary for our legitimate interests – for running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganisation or group restructuring exercise(b) Necessary to comply with a legal obligation|
|To deliver relevant website content and advertisements to you and measure or understand the effectiveness of the advertising we serve to you||(a) Identity(b) Contact(c) Profile(d) Usage(e) Marketing and Communications(f) Technical||Necessary for our legitimate interests (to study how customers use our products/services, to develop them, to grow our business and to inform our marketing strategy)|
|To use data analytics to improve our website, products/services, marketing, user relationships and experiences||(a) Technical (b) Usage||Necessary for our legitimate interests – to define types of users for our products and services, to keep our website updated and relevant, to develop our business and to inform our marketing strategy|
|To make suggestions and recommendations to you about goods or services that may be of interest to you||(a) Identity (b) Contact (c) Technical (d) Usage (e) Profile (f) Marketing and Communications||Necessary for our legitimate interests – to develop our products/services and grow our business|
|[ To incorporate wording regarding venue hosts here ]|
We strive to provide you with choices regarding certain personal data uses, particularly around marketing and advertising.
We will get your express opt-in consent before we share your personal data with any third party for marketing purposes.
You can ask us to stop sending you marketing messages at any time by logging into your account on the website and editing your settings to adjust your marketing preferences or by following the opt-out links on any marketing message sent to you.
Where you opt out of receiving these marketing messages, this will not apply to personal data provided to us as a result of a product/service experience or content you have created and uploaded.
4.2 How we use Special Categories of Personal Data
We will use your Special Categories of Personal Data (as defined above) where you have provided it to us through interacting with us or posting on our community and only to the extent required to respond to you.
Where you provide information to us which includes Special Categories of Personal Data, this is subject to special protection under UK law. Where we collect, use and share your Special Categories of Personal Data in cases where UK data protection laws apply, we rely upon one or more of the following legal bases:
- with your consent, which you may revoke at any time;
- to establish, exercise or defend legal claims; or
- where the information has already been made public by you.
To protect your Special Categories of Personal Data we have put in place procedures to ensure that we:
- check the accuracy of Special Categories of Personal Data we collect and correct it where necessary;
- minimise the amount of Special Categories of Personal Data we collect; and
- periodically review any Special Categories of Personal Data we have obtained so that any such information can be deleted when it is no longer required.
- Interacting with us: Change of purpose
As you interact with our website, or otherwise with us, in connection with any business contact, we will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.
If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
- Data transfer of to third parties
When you use links from our website to Facebook, LinkedIn or other social media sites to share content: :
As you interact with our website, or click on links to third party sites, you will be connected to those websites and they will be collecting your personal data. You should review the privacy policies of those websites. We may share your personal data with the parties set out below for the purposes set out in the table Purposes for which we will use your personal data above in order for them to carry out specific activities for us:
These third parties include:
- other users and visitors to our website (in relation to certain information which you create or upload to our website);
- our suppliers which may include IT providers of cloud based hosting and technical infrastructure, CRM and marketing software;
- providers who collect information on our behalf, including as necessary to operate features of our website, such as cloud based log aggregators, customer satisfaction surveys, as well as analytics, performance, tracking, and advertising partners;
- professional advisers including consultants, lawyers, bankers, auditors and insurers who provide consultancy, banking, legal, insurance accounting and other services;
- our trusted business partners who we work with;
- venue hosts for our events;
We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
- Transfer to third countries
Interacting with us:
In some circumstances, our external third parties are based outside the UK, and therefore third party processing of your personal data will involve a transfer of data outside the UK.
Whenever we transfer your data out of the UK, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:
– we will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data.
- Where we use certain service providers, we may use specific contracts approved for use in the UK which give personal data the same protection it has in the UK
Please contact us if you want further information on the specific mechanism used by us when transferring your personal data out of the UK
- Data Security
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
- Period of data storage; data erasure
When you interact with us:
As you interact with our website, or otherwise with us in connection with any business contact, we will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.
To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.
- Your legal rights
Under certain circumstances, you have the following rights under data protection laws in relation to your data:
Request access to your data (commonly known as a “data subject access request”). This enables you to receive a copy of the data we hold about you and to check that we are lawfully processing it.
Request correction of the data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
Request erasure of your data. This enables you to ask us to delete or remove data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
Object to processing of your data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
Request restriction of processing of your data. This enables you to ask us to suspend the processing of your data in the following scenarios:
- If you want us to establish the data’s accuracy.
- Where our use of the data is unlawful but you do not want us to erase it.
- Where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims.
- You have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
Request the transfer of your data to you or to a third party. We will provide to you, or a third party you have chosen, your data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
Withdraw consent where you interact with us:
As you interact with our website, or otherwise with us in connection with any business contact, you may withdraw consent at any time where we are relying on consent to process your data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.
How to exercise your rights
If you wish to exercise any of the rights set out above, please contact us using the details in this Privacy and Cookies Policy.
No fee usually required
You will not have to pay a fee to access your data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we could refuse to comply with your request in these circumstances.
What we may need from you
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights), which may include, but not be limited to, photographic ID (passport, driving license) and proof of address (utility bills, bank statements). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
Time limit to respond
Where you have applied to work with us and subsequently wish to withdraw your consent to our processing of your personal data, we will try to respond within 30 days. For all other requests, we try to respond within one month. Occasionally it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
- Automatic processing of data
Interacting with our website or otherwise with us in connection with any business contact: Exclusively automatic processing of your data is only performed where necessary for the conclusion or performance of a contract and where such does not have any legal or similar effect on you.
- Changes to this policy
Because our business needs may change over time, we reserve the right to modify this Privacy and Cookies Policy from time to time. If at any time in the future we plan to use your data in a way that differs from this Privacy and Cookies Policy, we will revise the policy as appropriate. In the event of a change to this policy, we will email the updated policy to the email address that you provided to us. Your continued use of the website following our notice of changes to this policy means you accept such changes.
- Changes to your personal data
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
- Contact Details
Email address: firstname.lastname@example.org
Postal address: 35b Stockfield Road, London, SW16 2LU
Telephone number: You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK regulator for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.